Resources

Public-safe templates for community event organizers. Adapt the structure, keep private details in a private operations repository.

Volunteer Plan Template

Public structure for volunteer roles without personal assignments.

Template

  • Welcome support
  • Room flow support
  • Demo timing support
  • Resource table support
  • Post-event recap support

Keep names, phone numbers, availability, and assignments in private operations.

Speaker Instructions

A participant-facing guide for practical short talks.

Suggested instructions

  • Keep the talk practical.
  • Show one workflow or field lesson.
  • Avoid confidential customer, partner, or employer details.
  • Leave time for a short builder question.

Panel Questions

Public question prompts for practical builder conversations.

Questions

  • What changed in your workflow after using Codex or AI tools?
  • What makes a demo useful instead of just impressive?
  • How do you keep prototypes responsible and scoped?
  • What should new builders practice first?

Judging Rubric

Transparent criteria for demos and pitches.

Criteria

  • Usefulness: the project solves a clear problem.
  • Clarity: the demo and story are easy to follow.
  • Execution: something real works.
  • Learning: the team can explain tradeoffs.
  • Responsibility: the project avoids unsafe or private data.

Pitch Rules

Short rules for supportive hackathon demos.

Rules

  • Keep pitches under the published time limit.
  • Show the working piece first.
  • Explain the user and the next step.
  • Credit public tools, libraries, and teammates.
  • Do not reveal private data or internal plans.

Event Checklist

Public checklist for preparing an event page and participant experience.

Checklist

  • Theme and event format are clear.
  • Agenda is public-safe.
  • Participant expectations are visible.
  • Demo rules are simple.
  • Code of conduct is linked.
  • Follow-up plan is ready for public sharing.

LinkedIn Promo Templates

Public-ready announcement copy starters.

Short promo

Join Codex SF for a practical builder session focused on shipping useful AI-assisted workflows and demos in San Francisco.

Speaker promo

We are bringing builders together to share practical workflows, build in public, and learn from short demos.

Post-event Follow-up Templates

Public recap and thank-you starters.

Thank-you note

Thank you to everyone who built, demoed, volunteered, and shared lessons. We will publish public highlights and reusable resources as they are ready.

Recap starter

Codex SF builders gathered to explore practical workflows, build small demos, and share lessons for future community hackathons.

Run of Show Template

A public agenda skeleton for hackathon-style events.

Template

  • Welcome and orientation
  • Theme and rules
  • Build window
  • Midpoint checkpoint
  • Demo prep
  • Demos
  • Closing and follow-up

Keep staffing details, venue logistics, and private timing dependencies in operations.