Purpose
Use this run of show template to publish a clear, participant-facing agenda for a hackathon-style event. It gives builders enough structure to arrive prepared without exposing private staffing, venue, sponsor, or operations details.
This template works for mini-hacks, workshop plus build sessions, demo nights, and practical AI builder events.
Public agenda template
- Welcome and orientation.
- Theme, builder outcome, and event rules.
- Build window.
- Midpoint checkpoint.
- Demo prep.
- Demos.
- Closing, thanks, and follow-up.
Suggested timing
- 00:00 to 00:10: welcome, room orientation, and code of conduct reminder.
- 00:10 to 00:20: theme, prompt, demo rules, and judging lens.
- 00:20 to 01:50: focused build window.
- 01:50 to 02:00: midpoint or final checkpoint.
- 02:00 to 02:20: demo prep and submission cleanup.
- 02:20 to 03:00: demos and feedback.
- 03:00 to 03:10: closing, public recap plan, and next steps.
Adjust the exact timing for the venue and event size, but keep the public version simple.
Organizer checklist
- Publish the event purpose and expected builder outcome.
- Link public prep materials before the event.
- Explain whether people should bring a laptop, account, or starter project.
- State demo length and demo order rules.
- Give participants a public follow-up path after the event.
Keep private
- Staffing assignments.
- Venue access instructions that should not be public.
- Sponsor terms, budgets, and partner notes.
- Private attendee details.
- Internal timing dependencies.
- Unpublished emergency or escalation plans.
Public-safe publishing rule
The public run of show should help participants understand the experience. Private operations should stay in a separate private workspace.